"My accountant spends half her day just calling and WhatsApping parents. That is not why I hired her."
Manual follow-ups consume your best people.
Fee Savings Calculator
See How Much You Are Losing Every Month
Enter your institution numbers. See the revenue gap and admin effort that FeeHub can recover.
Your Institution
Monthly revenue at risk
INR 15,000
Late or missing payments this month
Admin hours wasted each month
12.0
Calls, messages, and manual follow-ups
Annual revenue at risk
INR 1,80,000
Compounded over 12 months
FeeHub recovers around 80% of this.
Automated reminders, payment links, and UPI autopay reduce leakage without extra admin load.
What We Heard
We talked to 50+ school admins before writing a single line of code.
The same pain points came up from K-12 schools in Pune, coaching institutes in Kota, and academies in Bangalore.
"I have a register, a WhatsApp group, and an Excel sheet - and I still do not know who paid this month."
No single source of truth for payment status."Cash collected at the counter does not always make it to accounts the same day. Month-end numbers do not match."
Offline payments create reconciliation gaps."Parents keep calling us for dues and receipts because they have nowhere to self-check."
Parents need a clear self-service payment view.
Why We Built FeeHub
One principal had hired a full-time staff member whose only job was fee follow-ups. Another spent evenings personally calling parents because no one else would. These were good institutions stuck in workflows from twenty years ago. Fee collection should not need a dedicated person, and it should not live in WhatsApp threads. FeeHub exists to give schools their hours back and make sure every rupee owed gets collected.
How It Works
Three steps from setup to your first automated collection.
Most institutions are live in under a week.
1
Set up your institution
Add classes, students, and fee structures. Import from Excel and define plans by batch or grade.
Typically takes under one hour2
FeeHub handles billing and reminders
On billing dates, invoices and payment links go out automatically on WhatsApp and SMS. Reminder cadence is built in.
UPI autopay enables hands-free monthly payments3
Watch collections happen in real time
Track paid, pending, and overdue balances in one dashboard with online and offline reconciliation support.
First collection cycle in 2 to 7 days
What FeeHub Does
Purpose-built for Indian educational institutions.
Not a generic billing tool. A complete fee collection workflow from due generation to reconciliation.
Recurring Billing Engine
Auto-generate dues monthly, quarterly, or annually with proration and late fee rules.
Online + Offline Payments
Accept digital checkout via Razorpay and record cash or cheque transactions in one ledger.
UPI Autopay Mandates
Parents set up one-time mandates for predictable on-time fee collection.
Smart Notifications
Automated reminder sequences via queue-backed workflows reduce follow-up chaos.
Admin Dashboard
Manage classes, enrollments, payment status, reports, and defaulter tracking from one place.
Parent Payment Portal
A focused mobile-first journey for guardians to view dues, pay, and download receipts.
Who Uses FeeHub
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If you collect recurring fees, this was built for you.
Schools, coaching institutes, academies, sports clubs, and membership-based training organizations.
Schools (K-12)
Tuition, transport, activities, and exam charges managed at scale without spreadsheet juggling.
Coaching Institutes
Batch-wise billing and flexible plans for JEE, NEET, board prep, and skills coaching centers.
Academies
Dance, music, art, and language academies with recurring monthly collections and seasonal terms.
Sports Clubs
Membership and coaching fees with transparent tracking, reminders, and cleaner month-end reporting.
FAQ
Questions we get asked a lot.
No. Parents get payment links on WhatsApp or SMS and can pay directly in browser via UPI, cards, or net banking.
A guardian creates a one-time UPI mandate from their existing UPI app. Dues are collected on schedule, with reminders before deduction.
Yes. Admins can log cash and cheque entries in the dashboard so receipts and reconciliation stay in one system.
Most institutions share first payment links in 2 to 3 working days after onboarding starts.
Data is encrypted in transit and at rest, stored on India-region infrastructure, and maintained with audit-friendly operational controls.
Try It Now
Ready to level up your fee collection process?
Set up in days, not months. Built for growing institutions. Reduce follow-ups and improve collections from your first cycle.